[Hybrid HCM] Operations Assistant Intern

Your Responsibilities



Operational Coordination

·      Responsible for the administrative tasks in the office daily operations (organizing files, ordering stationery and office equipment, supporting payment processes, arranging logistics for meetings and similar)

·      Document, track and follow up on action items from internal meetings and discussion.

·      Collaborate with teams to ensure consistent process adherence.

·      Prepare regular operational reports for management.

·      Assist in organizing company events, meetings, and conferences

Process & Workflow Management

·      Contribute ideas to internal SOPs and process.

·      Conduct market research, normal practices and requirements in the related subjects.

·      Help to transfer drafts, meetings highlight into structured outcomes, with the help of AI and available resources.

Administrative & Project Support

·      Manage basic project phases, coordinate and drive communication, facilitate decisions, and follow through on the execution of projects.

·      Assembling and coordinating project team members; assigning individual responsibilities

·      Keep organization leader and members informed of progress and changes through written or verbal communication and minimize our exposure of risks on a project.

Soft Skills

·      Autonomy, organization, and a proactive attitude.

·      Strong communication skill, maintain confidentiality and demonstrate diplomacy & tactfulness

Languages

·      Vietnamese: Native

·      English: good knowledge, both in writing and speaking

·      Duration: 3 to 6 months internship

·      Hybrid working arrangement: 50% in-office time

·      40 hours work week, from Monday to Friday

·      Internship certificate and monthly allowance

·      Monthly team activities, team building

·      Opportunity to grow and join our international team